Block bookings for community halls & clubs.
Best for community venues, churches, and local sports clubs.
Weekly yoga classes, monthly committee meetings, and weekend hires are a headache to track in a notebook. I take the admin off your hands, including hires that don't sit on a neat time grid.
What I do here
Free-form times
No rigid slot grid. Bookers set their own start and end: a two-hour class, an all-day hire, or a full weekend. I track it either way.
24-week block series
Book a recurring class or monthly meeting in a single flow. I write the entire series into the diary for you.
Clash catcher
If one week in a 12-week block conflicts, I don't just reject it: I flag the clash and suggest the closest open slot.
Approval queue
Let members request dates. I hold the room as pending and drop a notice on your admin dashboard until you give the nod.
Setting it up
Six steps, about ten minutes.
- 1
Add each hall or space
Set its capacity and add resources like projector, kitchen, or PA system so hirers know what they're getting.
- 2
Allow free-form times
Unlike the appointments grid, hires set their own start and end. I handle bookings with no fixed length, from a one-hour hire to a full weekend.
- 3
Set your rates · if you charge
Add a rate per hour or per session. I apply it to any hire length by tracking the actual booked duration.
- 4
Turn on the approval queue
Outside hires are held as pending until your committee approves, so nothing gets confirmed without a human nod.
- 5
Book recurring series in one go
Set a weekly class or monthly meeting up to 24 weeks ahead. My clash-catcher flags any conflicting week and offers the nearest open date.
- 6
Export & invoice each month · if charging
Download the CSV of hires and their durations, drop it into your accounts, and invoice each hirer.
On billing: rates & exports
Charge for sessions with no fixed clock.
Venue hires rarely fit a neat 50-minute box, so I price them on what was actually booked. Set a rate per hour or per session and I track the duration of every hire, however long. At month end I export a clean CSV of who booked what and for how long. You invoice the hirers and collect the money; I never touch payment data or charge a fee.
Ready to let me run the hall diary?
Try me free for up to 28 days, no card required.
Start your free trialI work two other ways